How to Customize Microsoft Word Layout Settings
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Stop modifying every document with the same changes. Customize a few default settings and you won't have to work so hard! Out of the box, Word does a reasonable job of anticipating how most of us work. Why not change these options permanently? That way, every new document opens ready to go, so you can be a bit more productive. But with the right tweaks, your custom settings can save you a lot of time.
Many of these changes are to application-level settings, but a few customize the Normal template. As a rule, I recommend that you not modify Normal or that you make few customizations. There are a few important things to remember when you customize the Normal template:. Knowledge is power, so customize Normal fully informed and prepared for what might happen but seldom does.
Note: This article is also available in the free PDF Make Office work your way by changing these default settings. Once Microsoft started pushing Office documents toward the web, it changed the default line spacing to 1.
It provides a looser informal look. You might be wondering about the Multiple setting. The Line Spacing setting determines how Word handles spacing when a line has more than one font size.
Many fonts use a smaller measurement for line spacing. A better plan might be to turn smart quotes off, as follows:. By default, Word retains the source formatting when you paste content. If this happens infrequently, you can use the appropriate option in the Paste dropdown in the Clipboard group.
As you can see, there are several options available. Select those that meet your needs the best. This is one of my favorite default changes. However, you have a Word option that works similarly but save files locally. By default, Word adds a bit of white space after each paragraph when you press Enter at the end of a line. If you want paragraphs to flow from one into another without that white space, change the default as follows:.
Many users like the Mini toolbar, which displays formatting options when you select text. But if you never use it like me , go ahead and disable it as follows:. Another template setting that users like to customize is the font and font size. To change them for all documents, do the following:. When you highlight part of a word and then extend that selection to the next word, Word automatically selects the whole word for you. Fortunately, you can disable this setting:.
Word likes to help us by identifying misspelled words, grammatical errors, and formatting inconsistencies, as we type:. The good news is, if you really must, you can disable them as follows:. Fortunately, that option is also easy to change:. There are many default settings you can change at the application level or to the template.
Any time you find yourself repeating the same task frequently, check for a default setting to change. You can send screenshots of your data to help clarify your question. When contacting me, be as specific as possible. You can contact me at susansalesharkins gmail. Affiliate disclosure: TechRepublic may earn a commission from the products and services featured on this page.
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If you share files with others, your customizations might conflict with theirs. In the Spacing section, change the At setting from 1. Or change Multiple to Single. Click OK and click Yes if prompted to make the change to the default template. Figure A Adjust the line spacing for all documents. A better plan might be to turn smart quotes off, as follows: Click the File menu and choose Options.
Choose Proofing in the left pane. Figure B Disable smart quotes for the current and all new documents. Select Advanced in the left pane. Click OK to return to your document. Figure C This option is more flexible than it used to be. In the left pane, select Save. Click OK. Figure D Tell Word where to save your documents. Figure E Eliminate the white space between paragraphs. But if you never use it like me , go ahead and disable it as follows: Click the File tab and choose Options.
Choose General in the left pane. Figure F Uncheck this option to disable the Mini toolbar. To change them for all documents, do the following: Right-click Normal in the Styles gallery in the Styles group on the Home tab. Choose Modify. In the resulting dialog, make your changes. Figure G Change the Normal style in your Normal template. Fortunately, you can disable this setting: Click the File tab and choose Options.
Figure H Stop selecting entire words. A green line indicates a possible grammatical error. A wavy blue line indicates an inconsistent format. The good news is, if you really must, you can disable them as follows: Click the File tab and choose Options. Select Proofing in the left pane. Click Advanced in the left pane to continue.
Figure I Disable spelling and grammar indicators. Figure J Disable the formatting indicator. Fortunately, that option is also easy to change: Click the Layout tab.
In the Page Setup group, click the Margins option. From the dropdown, choose Custom Margins. In the resulting dialog, set your custom margins Figure K. You can also change orientation and many other layout options. Figure K Set the custom margins. Work your way There are many default settings you can change at the application level or to the template. Your email has been sent.
By Susan Harkins. Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals. All rights reserved.
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